Updated 25 May 2018

Privacy : Association Members

Association Members

Please read this privacy notice carefully to see how the English Schools' Football Association will treat the personal information that you provide.

This information is collected so that we can effectively and efficiently organise our activities for our members and so is sought under the "legitimate interests" basis outlined in the General Data Protection Regulations (GDPR) legislation.

Your Data

Why we need it, what we use it for and when we no longer need it

In order to ensure that the Association's football calendar of activity is delivered, your contact details (including your name, postal address, telephone number, email address) are held in the Association's digital records and are published in the Association Handbook.

Data Use

Your information will be used for the purpose of communicating essential information relating to the planning, organising, delivering, administering, celebrating and governing schools' football and will be made available only to those who need it for this purpose.

Player Information

We will use the personal details you collect about your players in the event that discipline cases are referred to the ESFA, and those records will be retained for the periods laid down by FA regulations.

Safeguarding Policy

We will hold on record the details necessary to confirm that Association personnel are compliant with the Association's safeguarding policy and will retain that information for the period prescribed by The FA's regulations, based on prevailing legislation.


At the end of each playing season, your data will be retained as part of the Association's archive. You will also be invited to update your information for the following season. Should any of your details change at any point, or should you wish for your details to be removed, please contact the ESFA Head Office and the records will be amended accordingly without delay.

Withdraw Consent

You can withdraw your consent for all or any of these data uses at any time after you have given consent, by outlining your preferences in writing.

Using our Website

When you visit our website, we may also collect, process and use information about you and your use of the site (which may not personally identify you), such as the how you arrived at our site.

Such information may be collected through “traffic data” and may involve the use of cookies, IP addresses or other codes. You can block cookies by activating this option in your internet browser.

Our website uses Google Analytics to understand how our customers navigate through our site and what sections they visit.

The ESFA's statement about cookies can be found at:

The website many contain links to other sites. Please be aware that we are not responsible for the privacy practices of these sites.

Accessing your Information

If you wish to access the information we hold about you, you can do so by submitting a subject access request to the Association in writing using the contact details below.

Please mark your correspondence “Subject Access Request” and we will respond within 40 days.

Giving Consent

Without your agreement to the use of your information as described here, the ESFA will be unable to contact you with information relating to fixtures, football regulations, Council decisions, AGM matters and other essential business requirements.

We will also be unable to provide your details to other member colleagues with whom you regularly correspond.

We can no longer assume that you are happy for us to contact you - the law requires you to actively state that this is the case.

The Data Protection Statement in the portal will be the means by which you complete this: be aware that a failure to opt in will result in your contact details, and therefore our ability to communicate with you, removed.

Contact Details

If you have any queries about any aspect of this statement, or wish to notify us of any change in personal details, personal communication preferences or other data uses, then please contact

By email:
The Data Controller

Use “FAO Data Controller” as the email subject title.

By post:
The Data Controller,
English Schools’ Football Association,
4 Parker Court,
Staffordshire Technology Park,
Stafford ST18 0WP


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